Questions to ask your venue

Questions to ask your venue

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Photo credit: Studio Something Photography

Enquire about the date

  • Is it available?
  • Some venues have multiple rooms for different capacities, ask which room is available for your date.

Enquire about size and particulars of the facility

  • Can the facility comfortably accomodate the size wedding and number of guests you are planning?
  • Does it have handicapped guest access?
  • Does it have air-conditioning?
  • Bridal dressing room – Is there a room available for the bride to use prior to and during the reception to charge?

Enquire about the decor of the facility (keeping in mind your styling requirements) 

  • If you haven’t seen it already, ask for pictures of the facility whilst it is set up for a wedding
  • Can you make any changes? 
  • If there are decor and table and chairs setup that you see now and you like, ask if they are included in the package or would you need to pay a different price for that? (e.g. paying extra for Tiffany chairs)
  • Depending on your styling requirements, if you are doing floral ceiling, ask or see for yourself if the venue has rigging for floral installation.
  • Ask if the venue has any planned remodelling, redecorating from now until your wedding date – you don’t want construction going on during your reception
  • When will you be able to access the reception rooms for decorating, styling?
  • Do you allow confetti, rose petals or the lighting of candles.

Need an Independent Wedding Planner & Advisor to guide you right from the start of your planning journey? This is the valuable & most cost effective solution. We will set you off on the right track and help you save time and moneyDo you have a wedding brief of what you would like to have for your day or would like our help to create? Use above button to send us those details and we will follow up with a plan discussion and quote.

Already planned your wedding and just need a Wedding Day Coordinator to work with all of your suppliers on your big day to ensure a stress-free event? Note: our role & responsibilities are very different from that of the venue coordinator. Use above button to send us the deposit to book this service. Alternatively, you can ring or email us to enquire further about this service.

Enquire about the hours

  • Most receptions last between 5-7 hours – ask how many hours you will have for your reception.

Enquire about Money

  • How much is for venue hire and catering? Or do you pay a packaged price? If so, what does the package include? 
  • Can you get just venue hire and catering? If you are to take a package, will the venue deduct the cost of the items that you don’t want/need? 
  • What is the deposit? When is the remaining balance due? Is it refundable if you change your mind?
  • What is the cancellation policy?
  • What’s the discounted rate for weekday or Sunday weddings?

Enquire about any extra charges

  • Does the venue hire include table, chairs, linen, cutlery and glassware or do you have to pay extra for that? 
  • Are any additional fee charged, such as a few to cut the wedding cake, for a dance floor (I have seen additional & stylish dancing floor installation for weddings), or to use a sound system? 
  • What about corkage fee? 
  • Any additional charge for dress rooms for bride, groom and bridal party? Can they be locked when no one is around?
  • Ask here also about public liability and if all your suppliers and service providers need to have one or purchase one to be on the venue’s premise.

Enquire about the food

  • What are the menu choices? Sit down 3-course-meal, cocktail, vegetarian, food bar, food stations, buffets, tapas or banquet?
  • Ask about food sampling or food tasting – when can you do this and if you have to pay extra for that?
  • If a venue uses an external caterer, ask if you have to use their caterer or can you bring your own caterer in?

Enquire about alcohol and bar service 

  • Are you able to bring in your own alcohol? If so, what is the corkage charge?

Enquire about entertainment

  • Is the dance floor big enough for guests? 
  • Ask the facility manager to show you where the band or DJ would setup their equipment.

Enquire about parking

  • Is it readily available? 
  • Are there disables facilities?
  • Are there any other events that will make parking difficult for your guests on the day?
  • Any special parking rate for weddings?

Enquire about any restrictions or special situations

  • If you or your guest have special requirements, ask those questions too. (e.g. weather contingency plan for outdoor spaces)

Hope you enjoyed and found the read useful, always!

Kate xx

About Kate’s Wedding Services

We are the platform where planners and suppliers come together with one common passion: to help you find your dream wedding stress-free and at affordable prices. With the logistics taken care of by seasoned professionals, you can have time to focus more on the fun and creative sides of planning and be free to enjoy your big day with friends and family.

Let us help you achieve your goal faster, better and with more confidence! Happy brides, dream weddings!

So you are a DIY bride and have planned if not most, parts of your wedding already and would like our help on the remaining parts of planning? Or perhaps you just want our help with budgeting only? Sure, use above button to send us a detailed message describing what’s outstanding or what you need our help with and we will follow up with a service scope discussion and quote.

Not sure of what you would like to have for your wedding as yet and would like to discuss design options, plan and quote? Use above button to send us a holding deposit of $100 to book in a consultation hour with us and if you decide to not go ahead with our planning service post the consultation hour, we will refund $80 back to you.

So you don’t need any planning help and are just after some independent supplier recommendations? We have access to the Australia wide wedding supplier network and can match you with suppliers of your general style, budget and location. We can provide you with our top three picks for $5.95 (introductory rate). This is our new service and so we would like to offer to only NSW clients first. No availability check, no quotes nor planning involved.

So you don’t need any planning help and are just after some independent supplier recommendations? We have access to the Australia wide wedding supplier network and can match you with suppliers of your general style, budget and location. We can provide you with our top three picks per category and for all categories for $59.95 (introductory rate). This is our new service and so we would like to offer to NSW clients only first. No availability check, no quotes nor planning work involved.

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